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The job of the senior management is to organize and coordinate the work of the employees working under them. The managers supervise the work of the employees and take curative measures when they deem necessary. Therefore, the work of the management involves a huge amount of back and forth communication for which the most used medium is emails. Thus, it is a good idea for the organizations to use email management tools as it can result in an increase in work productivity for them.

Why are Email Management Tools Necessary?

There are more than just a few advantages of using email management tools for senior management.

  1. You can Manage Multiple Accounts: As management, you need various email accounts to talk to different teams about their ordeals. With the help of email management tools, you can switch between two or more email accounts while using a single interface. You will not need to sign in or out of those numerous email accounts. This makes it convenient for you and saves you a lot of time.
  2. Advanced Search: There are options of filtering and smart tagging so that you can search emails easily. These email management tools browse through your emails and show you the conversation that you need from the hundreds of emails stored in your inbox.
  3. No More Spam: The filtering in email management tools is done based on the rules and preferences set by you. You can specify what kind of emails you want to send to spam and the tool will differentiate those from the important emails.

Best email management tools

Read on to find a list stating the best email management systems that hold the potential to increase productivity for the professionals working in senior management roles. 

1.             Mailman

Mailman is an email management tool that increases productivity and reduces interruptions. It is a Gmail email management software which means it works only with Gmail. However, Mailman is still compatible with various other email softwares like Mailbird, Superhuman, Polymail, and Spark. The primary role of this software is to sort emails and separate them. It also enables you to set the time and frequency for receiving the emails, based on your work schedule and needs. 

Features: 

  • Do Not Disturb Mode: The Do not disturb mode is the feature that allows you to set a time slot for the delivery of the emails. This feature is very helpful when you are focusing on a particular project. 
  • Delivery Slot: With the help of Mailman, you can also decide how often and when you want the emails to be delivered to you. This way, you won’t have to repeatedly check your inbox and worry about missing out on any important information from your team. 
  • Block: You can block senders from whom you don’t want emails.However, you will not miss out on anything, as you can still check the blocked mails to verify the mails before deleting them.
  • VIP List:  One unique feature of Mailman is that it allows you to add important senders,domains, and keywords to the VIP list. Thus, you will not miss any necessary emails or any important part of communication.

Pros:

  • It is very easy to use
  • It is Time-efficient
  • You can block unimportant emails
  • You can use the Do Not Disturb feature

Cons:

  • Mailman is a tool that can be used only for Gmail.

2.             Boomerang

Boomerang is the email management tool with which you can schedule emails and automate them. This is an add-on extension which allows you to stay organized with your emails while sending and dealing with them at your convenience. Boomerang works for both iOS and Android. 

Features:

  • Responsive: A powerful AI feature in Boomerang is called Respondable. It makes sure that your email is grammatically correct and easy to understand for your intended audience. It takes into consideration the length of the email, the questions asked, the total number of words in the email and finally the readability of the mail.
  • Inbox Pause: Inbox Pause is a feature that is extremely helpful in case you want to avoid unnecessary stress.You can avoid receiving emails for as long as you want. All you have to do is put your inbox on hold. However, it isn’t forever as you are at liberty to decide for how long you want to pause your inbox.  

Pros:

  • It is better at email management
  • It can help you in proper time management.
  • It makes follow-up on mails easy.

Cons:

  • It may affect the working speed of Gmail.

3.             Bluemail

With the help of Bluemail, you can sync your inboxes from several accounts. Bluemail supports different email softwares like Gmail, Outlook, AOL, Yahoo, Office 365 and more.

Features:

  • Multiple Email account:In Bluemail, you can add several email accounts, whether it be of different or the same email software.
  • Dedicated Avatar: You can also dedicate an avatar to the sender. This makes it easy when you want to search for their email in the inbox.
  • Security and Privacy: This email management tool has a very strict email security policy. 

Pros:

  • Bluemail supports many email softwares
  • You can Sync inboxes of more than one account.

Cons: 

  • It consumes a lot of internet as well as space.

4.             Hiver

It is one of the email management tools that hold the potential to convert Gmail into a collaboration-ready and team-friendly email client.

Features: 

  • Delegate: With the help of Hiver, you will know the clear status of the incoming emails.Hiver, thus, enables you to assign the necessary emails to your teammates. This way you are guaranteed a timely response as well as accountability to your customers.
  • Auto-assign Emails: Hiver allows you to auto-assign emails to your teammates. This saves you from the unnecessary hassle and increases your productivity.

Pros:

  • Hiver is user friendly.

Cons:

  • Hiver is not compatible with several email softwares.

5.             Saleshandy

The last one on the list is Saleshandy. It is an email productivity tool. Saleshandy lets you track and schedule your emails. You can use email management tool for document management, contact management, email tracking, lead production, and cloud storage

Features:

  • Email Templates: The Email template feature aims to reduce monotonous tasks. When you have to send the same kinds of replies to several senders, you can use this feature to reduce your work and save some time.
  • Email Tracking: The system of Saleshandy stores information about how many times an email has been read by a user. This can prove to be very useful in defining the best time to send another email to your customer.

Pros:

  • The price for Saleshandy is reasonable.
  • You can use it to schedule Emails.

Cons:

  • Some features may not be available in MAC.

Conclusion

If you use the email management tools wisely, it can increase productivity massively, and also help with time management. When you use the correct email management tools, you can prevent distractions and be in a good headspace to get your work done in time.

By admin

Writing and blogging is my passion. Providing meaningful information to readers is my object.