It is often a common scenario for the Exchange users to export Exchange mailboxes to PST. With this article you come to know the different methods to export Exchange 2010 mailboxes to PST. Exchange management cmdlets, Exchange Admin Center (EAC), and the reliable EDB to PST converter software are introduced in this article. You can import the exported PST file to Outlook and also migrate to Office 365 and live Exchange server.
How to export Exchange 2010 Mailbox to PST?
Following are the methods to export Exchange 2010 mailbox to PST file format as per your requirement and server configuration.
Exchange 2010 to PST using Exchange management cmdlets
Exchange management cmdlets are available to export Exchange mailboxes to PST which is provided by Microsoft Exchange Server 2010 SP1.
Run ‘New-MailboxExportRequest’ cmdlet using Exchange Management Shell (EMS) to export Exchange 2010 mailbox to PST. Not only for Exchange 2010, you can also utilize this command for later versions of Exchange to export to PST.
It supports export to single or as well as multiple PST formats. You need to execute the commands one after the other. Only one command can be run in a single attempt as the mailbox is treated as “in-use” prior to running the command.
Following are steps to export Exchange 2010 mailbox to PST using Exchange management cmdlets.
1. Assign required Permissions and Roles
Prior to running the ‘New-MailboxExportRequest’ cmdlet ensure that the particular user account has the Mailbox Import Export role and permissions with full rights. By default, no rights and permissions are set to admin as well as user account. The required permissions and roles should be set manually by executing the below Exchange management cmdlets .
New-ManagementRoleAssignment –Role “Mailbox Import Export” –User Administrator
The above cmdlet assigns permission and role to ‘Administrator’ for Mailbox Import Export. Enter the name of the user in case you need to assign roles and permissions for the user account.
2. Create a Shared Folder to save the exported PST
There are chances of being multiple Client Access Servers (CAS) in a network to execute the export mailbox request. Ensure to have a correct PST file path. It should be as per the Universal Naming Convention (UNC) and not a local. Create a Network Shared folder and grant Exchange Trusted Subsystem group read/write permission accordingly.
3. Start Export Exchange 2010 Mailbox to PST
Once the setup is ready and Exchange configuration is appropriate, you can run the below cmdlets to export Exchange 2010 mailboxes to PST.
Before executing the cmdlet, ensure the folder is created to store the exported PST.
Run the below cmdlet to export the primary Exchange 2010 mailbox to PST
New-MailboxExportRequest -Mailbox -Path of the file
If the path of the file is wrong the command will fail.
Run the following cmdlet to export user’s Personal Archive to PST
New-MailboxExportRequest -Mailbox-IsArchive -Path of the file
Run the below command to export the particular data from Exchange mailbox to PST
New-MailboxExportRequest -Mailbox -ContentFilter {} -Path of the file
In the above cmdlet, ‘{ }’ can be any value to filter the results by the specified properties and values. Here only the contents that match the ContentFilter parameter will be exported into the PST.
Run the below cmdlet to export a specific mailbox folder to PST
New-MailboxExportRequest -Mailbox -IncludeFolders “#Mailbox Folder#” – Path of the file
The above cmdlet exports specific folders from the mailbox, such as Inbox, SentItems, DeletedItems, Calendar, Contacts, Drafts, Journal, Tasks, etc. Include’#’ at the start and end of the mailbox folder name (Example: #Inbox#).
NOTE: For every export request is assigned with a unique name. By default, the cmdlet assigns up to 10 unique export requests. If you wish to go behind that, you must use a custom name by using-name parameter.
Command to check the status of the export request
Run the below command to check the status of all active exports
Get-MailboxExportRequest | Get-MailboxExportRequestStatistics
Command to remove all the assigned permissions after completing the mailbox export requests
Remove-ManagementRoleAssignment “Mailbox Import Export-“
Command to remove the completed mailbox export request from the server
Get-MailboxExportRequest | where {$_.status -eq “Completed”} | Remove-MailboxExportRequest
Exchange 2010 to PST using Exchange Admin Center (EAC)
Follow the below procedure to Export Exchange mailbox 2010 to PST using Exchange Admin Center(EAC)
Open login to Exchange Admin Center with the administrator credentials
Navigate to ‘Recipients’ in the left pane and then go to ‘Mailboxes’
Click on the ‘…’ (three dots)
Choose ‘Export to a PST file’ in the dropdown
Now, browse and select the required mailbox to export to PST
Select the required option and click the ‘Next‘
Provide the path to save the exported PST file (Shared folder path) including the name for the .pst file and click the ‘Next’
Select an account which has the permission for ‘Mailbox Import Export’ and click the ‘Finish’ to initiate Exchange 2010 mailbox to PST export. Once the Export operation completes, you will get an email from the Exchange.
How to export Exchange 2010 Mailbox to PST using a professional tool?
The above methods let you perform Exchange 2010 mailbox export to PST online. You need to set roles and permissions to execute the Exchange management cmdlets. It limits the number of mailboxes and is not worth it for large sized mailboxes. Here we introduce a reliable solution to Export Exchange 2010 mailboxes to PST.
EdbMails to export Exchange 2010 mailbox to PST
EdbMails is a professional solution to recover and export Exchange 2010 mailboxes to PST files. It provides a solution for offline EDB to PST and live Exchange 2010 to PST.
Features of Offline Exchange EDB to PST:
1. Recovers corrupt, damaged Exchange mailboxes
2. Unlimited Exchange EDB Recovery and migration
3. Recovers and exports EDB file of any size
4. Exports all the mailboxes with exact folder hierarchy to the destination
5. Directly migrates Exchange EDB to Office 365 and EDB to live Exchange server
6. Automatically creates mailboxes on the target Office 365 server
7. Supports EDB from all the Exchange versions
8. Supports selective mailbox data, and folder migration
9. Allows to save the recovered data in EML, MHT & HTML formats
Features of live Exchange mailbox to PST:
1. Quickly exports Exchange mailboxes to PST
2. Exports Exchange 2010 mailbox to PST and also supports Exchange 2007, Exchange 2013, Exchange 2016, Exchange 2019 to PST
3. Allows to apply filters to export specific mailbox items
4. Maintains zero downtime during Exchange to PST export
5. Allows multiple PSTs to migrate PST to live Exchange serverTo perform Offline EDB to PST, you need to have EDB Recovery and migration license. To migrate live Exchange 2010 to PST, you need to have Exchange migration license.