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Are you in event management? Are you planning for a big event? If yes, then this article is going to help you in making your event stress and hassle-free. Planning a big event involves a huge level of responsibility; no matter what type of event you are going to handle, whether it is a corporate event or a wedding event, you are surely going to have sleepless nights if you are not sure about your event hire supplier.
The success of any event results from the integrated efforts of the whole team. An event involves so many elements – from caterers to décor team, from the sound system to entertainment team, all these elements need to be professional and reliable, otherwise, it can severely affect your name and spread negative word of mouth of the event itself. This event management industry is extremely competitive, and you cannot afford to give any chance to the client to choose some other company over yours. That is why it is highly imperative to choose the right event hire supplier so that you can burn the stage and create an everlasting impression on the client’s mind.
So, here are a few tips that can help you in choosing the right event hire supplier for your events.
Recommendations – When it comes to choosing the right event hire supplier, you need to take some time out and visit the venue of your event. Most venues have a preferred list of suppliers with whom they have already worked with. You can call and meet them in person to know more details about that supplier. You can also ask for a reference from your friend or colleague who has availed services from any event hire company. If you already have a supplier but they do not have free dates for your event, then you can ask them to suggest a few suppliers who are good and reliable.
Website and Reviews – With everything being available on the internet these days, you can easily visit the website of potential suppliers and learn about all the services they offer. You can also see their previous work pictures on the website, what packages they offer, and many other details of their work. You can also read supplier’s reviews on Google and other social media platforms. All this will give you clarity about their services and level of professionalism.
Ask Quotes from Multiple Suppliers – Do not rely on anyone supplier. When you are in the hunting process, you have all rights to filter out those who do not fit your budget. So, ask quotes from not one but few suppliers so that you come to know about the actual market rate of the service you are thinking to hire. Don’t fall for cheap ones; they might surprise you later with hidden costs. Strike the balance between quality and fair price.
Check if they are insured – It is very crucial to choose an event hire supplier who has its public liability insurance. You also need to check if they have food handling certificates and a valid ABN. Once you have verified all these documents, you can go ahead with them.
Ø How many years in the Business – Check out whether they have a proven track record or not. Find out how long they have been in the business and also how many high-profile events they have handled. This way you will understand their performance down the years.
Give them a briefing about your event – Once you finalize them, you need to give them a clear briefing about your event. Before the event, you also need to give them a detailed run sheet that entails proper timings and details of your event. Make sure they are well informed about all the event requirements and be in regular contact with them so that nothing is missed by any chance.
Final Event Day – If you are taking services from a certain event hire supplier for the first time, then do keep an eye on their work on the event day. If you notice something fishy, then do address it onsite in a professional way and handle the situation wisely.
To conclude, it is not completely possible to give guarantee for someone’s work. In the event management industry, you have no other choice except for relying on other people as it is a teamwork. So, there will be few ups and downs here and there. However, they can be kept to a minimum percentage by keeping all the above-mentioned tips in mind. And if an event hire supplier has stung you a few times, then you know who not to hire next time.